Registration

All students register for classes by accessing the Student Self-Service system via the web, with their Enterprise ID and password. Students who register for classes through Student Self-Service agree to pay tuition and fees to the University according to the payment policies and schedules adopted by the Board of Trustees. If a student wishes to cancel registration and avoid payment of tuition and fees, this must be accomplished by 5:00 p.m. the day before classes begin.

Information about Student Self-Service registration is available from the staff in 120 Education Building or the Records Service Center, 901 W. Illinois Street, 333-6565, email.

Net ID, Enterprise ID, and Password

Students admitted to the university must establish two IDs in order to access all the services available to them. All students are initially assigned a Net ID and password, which allows access to campus specific sites and services such as e-mail and Blackboard. The Enterprise ID allows access to the University-wide administrative system, which includes the student registration system (Student Self-Service). Students initially access the password reset site with their original net ID and password and choose a new Enterprise ID password according to specific criteria. Rules on how passwords should be created are listed on the web site. This second Net ID/password combination forms the Banner ID that allows access to the student self-service option. Difficulties in establishing Enterprise IDs/passwords may be resolved by calling the AITS Help Desk at 333-3102 or sending an e-mail to the Help Desk.

Earliest Registration Time

All students who are eligible to register are assigned a Registration Time Ticket, which is the first time that a student can access Student Self-Service to register for the next term. Students may access their Registration Time Ticket under the Registration Eligibility link in Student Self-Service.
Time Tickets are assigned according to priorities established by the campus and by student level and the number of hours earned plus the number of hours in progress. Students should register for future semesters as close to their Time Ticket as possible to obtain preferred classes. Students may, however, register for classes any time after their initial registration time has passed and may use the system continuously to make adjustments to their schedules subject to campus and college policies and deadlines. Given the liberal time allowed for registration and campus policy governing priority for registration, requests by students to have their Time Ticket set to an earlier time will not be approved.

Advising Holds

All students should meet with their academic adviser prior to registering for classes. In some cases, access to registration may be restricted with an advising hold. An advising hold may be placed on a student at any time for various reasons at the discretion of the College. If the student has an advising hold, this will be noted on the Registration Eligibility page. An advising hold must be cleared by authorized college staff before a student can register for classes.

Overload/Underload Enrollment Limits

The maximum number of hours in which a student can enroll without special approval from the College is 18 hours for Fall and Spring terms, and 9 hours for Summer. Exceptions to these limits must be approved by petition to the College. In most cases, the College will not approve registration in hours above these limits unless the student has compelling extenuating circumstances.
All students admitted to curricula in the College of Education are expected to be full-time students who are making normal progress toward their degrees. Students are not allowed to register for less than 12 hours unless approved by petition to the College. Students should be aware that registering for less than 12 hours may affect financial aid, visa status, insurance coverage, and athletic eligibility.

Credit/No Credit Option

Students may not elect this option on-line but must complete a request form available from the Student Academic Affairs Office, 120 Education Building. Undergraduate students on clear status may request the credit/no credit option following the guidelines noted below:

• A minimum grade of "C-" must be earned to receive credit under the option.
• Full-time students are permitted to take a maximum of two courses in any one semester on the credit/no credit basis.
• Part-time students (less than 12 hours) are eligible to elect only one course in any one semester on the credit/no credit option.
• A maximum of 18 hours of work taken on credit/no credit may be counted toward a degree.
• A student on academic probation is not entitled to elect the credit/no credit option.
• Correspondence courses may be taken on the credit/no credit option pending approval by the College.
• The option may not be exercised in courses used to satisfy general education requirements or in courses that fulfill graduation requirements for the major or minor.
• The option must be exercised during the first half of the course term or prior to completion of one-half of the lessons of a Guided Individual Study course.
• Adviser and College approval are required.

Adding/Dropping Classes

Students may add classes to their schedule for a particular term during the first ten instructional days of class or the first five instructional days of an eight-week course. Students who wish to add a full semester course after the add deadline must complete a Request for Late Course Add, available online. In most instances, students will not be allowed to add classes after the deadline unless they have been attending the class from the beginning of the semester. Late course adds require the approval of the instructor, the department that offers the course, and the College of Education Assistant Dean for Academic Affairs.

Students may drop sixteen-week courses without academic penalty during the first eight weeks of the semester providing the drop does not result in part-time status. (For courses less than sixteen weeks in duration, the midpoint in the course is the latest date to withdraw without penalty.) Academic loads of less than twelve hours are rarely approved and must be authorized by the Assistant Dean for Academic Affairs. In light of the liberal period allowed for dropping courses, requests to withdraw from a class after the drop deadline will not be granted unless there are extenuating circumstances, which warrant such approval. All requests for dropping courses after the eight-week deadline must be presented to the Assistant Dean for Academic Affairs on a College of Education Late Drop Petition. Requests to withdraw from a class during the last two weeks of the term will not be approved. Some courses, such as RHET 105, 108 and SPCM 111 and 112, may not be dropped according to College policy.

Repeating Undergraduate Courses

Students who repeat a course that they have already taken and passed will not earn additional credit toward graduation. Both grades remain on the record and are computed into the academic grade point average. In most cases, the initial credit is forfeited. If the student fails the course the second time but passed the course on the initial attempt, credit for the first course completion will be retained (per Senate action 2003).

Registration in 500-Level Courses or Courses for Graduate Credit

With the permission of the instructor and the teaching department, which offers the course, students may register for 500-level classes. Courses taken at this level will not be accepted toward a bachelor's degree from the College of Education. Students who wish to register for a 500-level course should consult with their adviser, obtain the instructor's approval, and contact the department, which offers the course. Subject to approvals, the college office will register the student in the course.

Refund of Tuition and Fees

A student may be released from the obligation to pay a portion or all of the semester's tuition and fees by either canceling registration or withdrawing from the University by the refund date. For detailed information on tuition and fee refunds, please consult the Office of the Registrar's refund schedule.

Cancellation of Registration

Students may cancel their registration for a term and be relieved of all tuition and fees if they have not attended any classes or received any related student services. (Students who attend class or use campus services must withdraw from the University following the procedures outlined below.) Registration may be canceled in one of the following ways:

• Dropping all but the last class and then using the electronic notification of intent to cancel your registration. This notification is time stamped and must be submitted no later than 5:00 p.m. on the day before the first day of instruction of the term to be cancelled.
• Submitting a written request for cancellation of registration to the Office of Admissions and Records, 901 West Illinois Street, Urbana, IL 61801. The request for cancellation must be received no later than 5:00 p.m. on the day before the first day of instruction of the term to be canceled.
• Requesting cancellation of registration in person at the Records Service Center, 901 West Illinois Street, by 5:00 p.m. on the day before the first day of instruction of the term to be cancelled.

If initiated within these stated deadlines, cancellation of registration results in a full refund of tuition and fees. Students are obligated to pay the non-refundable portion of the tuition and fees if they attend class and withdraw from the University within the first two weeks of the semester (within first week of summer session). Students may obtain additional information concerning cancellation of registration by consulting the Office of the Registrar’s refund schedule.

Withdrawal from the University

Students who wish to withdraw from the University must initiate this process in the Student Academic Affairs Office by completing a withdrawal form. After the withdrawal form is signed by the Assistant Dean for Academic Affairs, the student must take the form to 300 Student Services Building and the Records Service Center, 901 West Illinois Street. It is critical that students follow the proper withdrawal procedures since continued absence from classes alone does not constitute withdrawal. Absence through the final exam period is cause for failure and may make it very difficult for a student to return to the University or to enter any other college or university. Repeated withdrawals may also jeopardize a student's ability to complete the degree program within the approved time period.